CBNC Deployment Timeline

ELN 2.0 vs. Studylog — Integrated Program Plan

The CBNC site needs a unified digital lab execution platform before the December client study window. The timeline below aligns Studylog continuity, ELN 2.0 phase deployment, and a clearly defined rollback gate so leadership can make rapid investment decisions without jeopardizing delivery.

CBNC deployment options

Studylog vs. ELN 2.0 — side-by-side comparison

Dimension ELN 2.0 (phased) Studylog
Implementation focus Deliver a unified Crown experience aligned to CBNC operations plus future integration hooks. Replicate the China operating model with familiar SOPs, servers, and on-site Studylog training.
Functional coverage Phase 1 live Phase 1 already covers animal intake, dosing, observations, summaries, task queues, and PDX dictionary upkeep (see details below). Status quo Standard Studylog templates; limited ability to customize beyond current playbooks.
Cost profile Fixed One-time ~$40K ELN investment covering build, rollout, and support. No recurring license or MA fees. High exposure $13,600 per Studylog 3.x license + $2,720 MA from year two onward (≈$80K for 5 seats). Upgrade path requires Studylog 4.0 subscription ≈ $1M USD/year.
Integration & data strategy Open Open APIs, alignment with CrowdStrike, Intune, inventory, finance, and customer portals for long-term extensibility. Limited Data silos and closed APIs, making third-party connections expensive.
Risk & timeline Controlled Phase 1 go/no-go at the decision gate keeps the December study protected; Phase 2 extends only after success. Rising Low change management but high long-term cost if forced onto Studylog 4.0 redesign.

ELN 2.0 Phase 1 functional coverage — detail

This expands on the ELN 2.0 column in the comparison table so reviewers can confirm the delivered scope.

In-life execution

Live study workflows

  • Animal receipt, inoculation, and pre-dose weighing/observation flows.
  • Randomization, cage splitting, and dosing records.
  • Daily weight and observation entry with automated aggregation dashboards.
  • Study director summaries plus SD/study data query views for audits.
Operations & admin

Supporting utilities

  • Task management board for routine scheduling and follow-up.
  • Dedicated dictionary management to keep Studylog terminology equivalents aligned.
  • PDX model daily maintenance tracking.
  • PDX model inventory and cleanup list management.

ELN 2.0 implementation roadmap

Phase 1 — CBNC readiness

Scope

  • Operationalize the in-life, dosing, and reporting features already validated with users.
  • Deliver SOP alignment, user training, and Studylog data hand-off support.
  • Prepare automated schedules/reports for the December client study.
Phase 2 — Enterprise fit

Scope

  • Embed cross-site workflow orchestration, approvals, and analytics.
  • Integrate with Intune, CrowdStrike, inventory, finance, and client delivery portals.
  • Add configurable services for business units and customer-specific extensions.

Phase 2 proceeds only if the decision gate is passed; otherwise the investment shifts fully to Studylog.

Gantt view of CBNC delivery

Use the tabs to switch between the baseline CBNC deployment plan and the refreshed view that highlights the Dec 9–19 on-site sprint, hardware procurement, and the forward plan that carries through 2025–2026.

Workstream Oct Nov Dec Jan Feb Mar Apr May Jun
IT Preparation
VPN • Intune • HW
Studylog Trial Readiness
Install • Evaluation Sprint
ELN 2.0 Phase 1
Validation Sprint
CBNC Go-Live
Studylog Rollback (if needed)
Post-gate 1-week reinstatement
ELN 2.0 Phase 2 Blueprint (if go)
Process Blueprinting
Phase 2 Build & Adoption (if go)
Integration & Adoption
Implementation / Training Phase 1 Validation Phase 2 (if go) Studylog Trial Studylog Rollback

Activating the gray Studylog bar automatically halts the teal Phase 2 tasks and begins the one-week rollback window immediately after the ELN go-live.

Timeline 2025 2026
Workstream Oct '25 Nov '25 Dec '25 Jan '26 Feb '26 Mar '26
Phase 1 — IT Preparation
Network, VPN, IP schema, device hardening
Phase 2 — Studylog & ELN Build
Studylog setup • ELN 2.0 configuration
Phase 3 — Execution & Go-live Readiness
Dec 9-19 on-site sprint
AWS ELN server build (target early Jan)
Training & go-live guardianship
Implementation / Training Phase 1 Validation Infrastructure Forward Plan Dec 9-19 On-site

The refreshed view starts in Oct 2025 and carries the work through Mar 2026, highlighting the Dec 9-19 on-site sprint and the early-2026 AWS + training milestones.

Phase 1 — Oct–Nov

IT preparation

  • Complete network readiness, VPN policies, and refreshed IP schema.
  • Harden lab devices (Intune, CrowdStrike) to keep Studylog rollback viable.
  • Finish validation scripts and SOP alignment ahead of the December sprint.
Phase 2 — Nov–Dec

Studylog + ELN 2.0 build

  • Stand up Studylog safety net while configuring ELN 2.0 clients and services.
  • Map remaining integrations and prepare dual-system cutover scripts.
  • Stage procurement lists so missing hardware can ship before the on-site visit.
Phase 3 — Dec 9-19 focus

On-site achievements & next steps

  • Vivarium network confirmed ready; two ELN 2.0 client builds are in flight.
  • Hardware purchases (ELN computers, balancers with USB/PS2 cables, RFID scanners, etc.) kicked off this week.
  • Virginia-region AWS ELN server build targets early January completion.
  • Training shifts to January once environment + team are ready; Manny and Ryan return to secure the go-live window.

Decision milestones & rollback logic

CBNC keeps Studylog ready as a safety net while testing ELN 2.0. The checkpoints below reference the same gate highlighted in the chart.